a proxy form is a document by which a registered member of a company appoints another person (the proxy) to attend a company meeting and vote on the member’s behalf. for example, if a member will be absent from a company meeting, they have the right to appoint another person (a non-member of the company) to attend the meeting and vote in their stead. for a person to act as a proxy, the member appointing the proxy must execute this document authorizing the proxy to attend the meeting and vote on their behalf. this document outlines the name and address of the member, the name and address of the proxy, the company concerned and the manner in which the proxy should vote. a proxy can only be used by members at company meetings as the law makes no provision for their use in meetings of board of directors. statutory meeting is the first meeting of the members of a public company limited liability company.