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each type of document will often require the same format with headings, logos, font types, spacing, and more. create templates and save for company-wide use to keep specific designs and stylings in place and ready to go. however this leaves a lot of room for error, and there’s a high risk of carrying over metadata from the previous file. it can be tempting to use an existing document and build your template from there.
format changes and inconsistencies in that document will follow you into the next and increase the chance for mistakes. note: this process works for the following programs: excel, word, powerpoint, access 2016 and 2013 editions along with visio standard 2016 and visio 2013. you can also use templates from earlier versions of office in 2013 and 2016 by saving the files to the custom office templates folder. nearly every spacing, font or style option can be set as a default, just look for the “save as default” option in the dialogue box when setting your preferences. once you have the default settings in place, you can set up your styles. then when it’s time to use one type of heading or text in your document, the pre-designed style is already there.
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